WEFOUNDRecords Management Student Instruction Manual


Laserfiche Records Management Edition (RME) functions as an integral part of a well-designed records management program. It has easily configurable components that fit all of your organization’s business needs. Here are some tips and tricks for both records managers and administrators for ensuring a smooth RME implementation.

The role of a records manager is to manage the records of an organization according to a formal plan. One of the obstacles records managers face is that retention schedules may not provide explicit instructions. This gray area can be used to your advantage by allowing a bit of leeway when setting up cutoff instructions.

A cutoff instruction determines when a record is eligible for cutoff (eligible to enter retention). There are seven different cutoff instructions in Laserfiche, but we will focus on the three most popular:

The Records Management Division of ITD, under authority of the North Dakota Century Code Chapter 54-46 is responsible for establishing, implementing, and administering a records management program for all state agencies. A key component of any comprehensive records management program is researching and preparing records retention schedules that identify how long records are to be maintained. Administrative, audit, historical, and legal requirements are considered when establishing retention timeframes.

Records commonly used by all agencies are identified on the General Records Retention Schedule. All other records are found on department/division specific retention schedules. Each record series is reviewed by the Records Management Task Force. Members of the Task Force are as follows:

Copyright © 2015 North Dakota Information Technology Department - ITD 4201 Normandy Street | Bismarck, ND 58503-1324 | 701.328.4470

OFF-SITE RECORDS STORAGE
Store, manage and securely destroy your physical records in one of our highly secure off-site storage centers. Our storage facilities and vaults are PRISM Privacy+ Certified and offer advanced security and fire suppression technology to ensure your records are always protected.

Protect your confidential and irreplaceable records from all the elements in our state-of-the-art underground records storage vaults. Regulated climates and maximum security procedures ensure your cultural and historical records, industry secrets, valuable artifacts and any other vital documents last for years to come.

View, update and share records at your convenience. We offer physical and electronic delivery of documents, with next-day, same-day, priority-rush and scan-on-demand services available. We also provide secure destruction when documents reach the end of their life cycle.

The Department of Energy (DOE) Records Management Program provides oversight, guidance, and direction to ensure proper documentation of the Department's  functions, decisions, policies and proceedures, and essential transactions.

The National Archives and Records Administration (NARA) now provides access to scanned images of Federal agency records schedules.  The National Archives Records Control Schedule (RCS) web site contains scanned versions of the paper SF 115s submitted from 1985 to the present.  The schedules are listed by agency name and National Archives-assigned record group number.  Records schedules can be searched by the National Archives job number (e.g., N1-434-98-4), by agency name (Department of Energy), by National Archives record group number (e.g.,434), or by keyword or subject (e.g., grants).

NARA issued General Records Schedule (GRS) Transmittal 23 in September 2014 and Transmittal 24 in August 2015 for a total of 10 new schedules:

Laserfiche Records Management Edition (RME) functions as an integral part of a well-designed records management program. It has easily configurable components that fit all of your organization’s business needs. Here are some tips and tricks for both records managers and administrators for ensuring a smooth RME implementation.

The role of a records manager is to manage the records of an organization according to a formal plan. One of the obstacles records managers face is that retention schedules may not provide explicit instructions. This gray area can be used to your advantage by allowing a bit of leeway when setting up cutoff instructions.

A cutoff instruction determines when a record is eligible for cutoff (eligible to enter retention). There are seven different cutoff instructions in Laserfiche, but we will focus on the three most popular:

The Records Management Division of ITD, under authority of the North Dakota Century Code Chapter 54-46 is responsible for establishing, implementing, and administering a records management program for all state agencies. A key component of any comprehensive records management program is researching and preparing records retention schedules that identify how long records are to be maintained. Administrative, audit, historical, and legal requirements are considered when establishing retention timeframes.

Records commonly used by all agencies are identified on the General Records Retention Schedule. All other records are found on department/division specific retention schedules. Each record series is reviewed by the Records Management Task Force. Members of the Task Force are as follows:

Copyright © 2015 North Dakota Information Technology Department - ITD 4201 Normandy Street | Bismarck, ND 58503-1324 | 701.328.4470

OFF-SITE RECORDS STORAGE
Store, manage and securely destroy your physical records in one of our highly secure off-site storage centers. Our storage facilities and vaults are PRISM Privacy+ Certified and offer advanced security and fire suppression technology to ensure your records are always protected.

Protect your confidential and irreplaceable records from all the elements in our state-of-the-art underground records storage vaults. Regulated climates and maximum security procedures ensure your cultural and historical records, industry secrets, valuable artifacts and any other vital documents last for years to come.

View, update and share records at your convenience. We offer physical and electronic delivery of documents, with next-day, same-day, priority-rush and scan-on-demand services available. We also provide secure destruction when documents reach the end of their life cycle.

Laserfiche Records Management Edition (RME) functions as an integral part of a well-designed records management program. It has easily configurable components that fit all of your organization’s business needs. Here are some tips and tricks for both records managers and administrators for ensuring a smooth RME implementation.

The role of a records manager is to manage the records of an organization according to a formal plan. One of the obstacles records managers face is that retention schedules may not provide explicit instructions. This gray area can be used to your advantage by allowing a bit of leeway when setting up cutoff instructions.

A cutoff instruction determines when a record is eligible for cutoff (eligible to enter retention). There are seven different cutoff instructions in Laserfiche, but we will focus on the three most popular:

The Records Management Division of ITD, under authority of the North Dakota Century Code Chapter 54-46 is responsible for establishing, implementing, and administering a records management program for all state agencies. A key component of any comprehensive records management program is researching and preparing records retention schedules that identify how long records are to be maintained. Administrative, audit, historical, and legal requirements are considered when establishing retention timeframes.

Records commonly used by all agencies are identified on the General Records Retention Schedule. All other records are found on department/division specific retention schedules. Each record series is reviewed by the Records Management Task Force. Members of the Task Force are as follows:

Copyright © 2015 North Dakota Information Technology Department - ITD 4201 Normandy Street | Bismarck, ND 58503-1324 | 701.328.4470

Laserfiche Records Management Edition (RME) functions as an integral part of a well-designed records management program. It has easily configurable components that fit all of your organization’s business needs. Here are some tips and tricks for both records managers and administrators for ensuring a smooth RME implementation.

The role of a records manager is to manage the records of an organization according to a formal plan. One of the obstacles records managers face is that retention schedules may not provide explicit instructions. This gray area can be used to your advantage by allowing a bit of leeway when setting up cutoff instructions.

A cutoff instruction determines when a record is eligible for cutoff (eligible to enter retention). There are seven different cutoff instructions in Laserfiche, but we will focus on the three most popular:


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